Administrative Assistant Job at HEICO, San Leandro, CA

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  • HEICO
  • San Leandro, CA

Job Description

3D Plus USA is located in Sunnyvale, CA and is a subsidiary of HEICO Corporation. 3D PLUS USA supplies advanced high-density 3D microelectronic products and die stacking and wafer level stacking technologies for space and defense applications.

Job Description:

  • Invoicing for customer orders shipped (creating invoice in QB / emailing invoices to customers)
  • Vendor bills entry in QB: AmEx / Factory invoices / FedEx / UPS if any / commission / expense reports
  • Manage AmEx account online
  • ATPs preparation (commission / operating expense) - send via email for approval
  • Keep track of commission invoices from outside sales reps
  • Answering customer questions, providing information, taking and processing orders (Purchase Orders, Sales Orders, Quotes)
  • Track packages shipped by factory in France
  • Process packages received to be shipped out to the customer the same day it was received
  • Managing office inventory and working with vendors to ensure the regular supply of office materials
  • Compiling and maintaining records of office business transactions
  • Operating office equipment including printers, copiers, fax machines and multimedia instruments
  • Tradeshow schedule management (split w/ Admin Clerk - registration, shipping of banners, giveaways, etc to and from tradeshow location)
  • Customer forms completion (e.g. reps & certs) / managing customer portals and/or websites
  • Knowledge of Trade Compliance (FARS, DFARS)
  • Assist with other related clerical duties such as photocopying, faxing, filing, scanning and collating.
  • Assist with special projects and perform other duties as assigned

,

EDUCATION:

  • High School Diploma or GED Equivalent Required.
  • Some college degree preferred.

EXPERIENCE:

  • Minimum of 1 year of work experience in an office environment.

KNOWLEDGE, SKILLS OR ABILITIES:

  • Microsoft Office knowledge
  • Customer Service
  • Detail oriented

Job Tags

Work experience placement, Work at office,

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